Area

Office of the President

Location

Seville · Hybrid

Direct dependence

Rector / President

Published

June 2026 - Incorporation to be agreed

The Al-Andalusia Islamic University of Spain is looking for an Executive Assistant to the President to directly assist the Office of the President with scheduling, meeting preparation, task tracking, internal communication, administrative support, and coordination of institutional matters.

The successful candidate will work directly with the President and collaborate with the institution’s various departments to ensure the smooth, efficient, and professional management of the President’s Office’s daily operations.

This is a position of high trust whose role is to organize, facilitate, keep track of, prepare, coordinate, and follow up on matters that fall directly under the Office of the President.

Profile required

We are looking for an organized, reliable, and discreet individual who is committed to Al-Andalusia’s mission. We are not simply seeking an administrative assistant, but rather someone with the ability to provide executive support, facilitate internal communication, track tasks, and demonstrate institutional sensitivity.

Main functions

  • Organize and keep the Rector’s schedule up to date: meetings, calls, institutional visits, and daily priorities.
  • Prepare materials before each meeting; take internal notes and record agreements as requested.
  • Track commitments, pending tasks, and the people responsible for them.
  • Serve as a liaison for communication between the President and the various departments.
  • Convey messages and instructions from the Rector; collect and present information in an organized manner.
  • Keep an up-to-date list of tasks related to the Office of the President and keep track of deadlines and commitments.
  • Draft letters, emails, or institutional communications.
  • Organize digital files, documents, and relevant contacts for the Office of the President.
  • Coordinate meetings with universities, organizations, foundations, and donors.
  • Confirm the attendees, times, and location or link for each meeting.
  • Coordinate travel, transportation, or accompaniment as needed.
  • Forward inquiries, requests, or issues to the appropriate person.
  • Coordinate with the General Secretariat regarding the safekeeping of official documents, as appropriate.
  • Support the Rector's participation in academic, institutional, and fundraising events.

Requirements

  • Discretion, confidentiality, and institutional loyalty.
  • Excellent personal organization and follow-through skills.
  • Good written Spanish; clear and respectful communication.
  • Attention to detail and punctuality in meeting deadlines.
  • Proficiency with digital tools: Gmail, Google Calendar, Google Drive, Google Docs, Google Sheets, Zoom, and task management platforms.
  • Ability to organize files, contacts, meetings, and communications effectively.
  • Ability to work with different departments within the organization.
  • Commitment to the mission and values of the University.

The following will be valued

  • Previous experience as an executive assistant, administrative assistant, or administrative coordinator.
  • Functional level of English.
  • Knowledge of Arabic.
  • Experience in educational, university, religious, or institutional settings.
  • Ability to draft emails, messages, and institutional documents.
  • Sensitivity to the Islamic, academic, and social mission of Al-Andalusia.

Desired competencies

Discretion and confidentialityInstitutional loyaltyPersonal organizationTracking capabilityClear communicationAttention to detailResponsible InitiativeAbility to prioritizePunctualityMaturity in dealing with othersFlexibilityIslamic sensibilitiesI work in various fields

What we offer

  • Joining a pioneering Islamic university project in Spain and in the Spanish-speaking world.
  • Close and direct collaboration with the president and the institution's leadership.
  • Contributing to the institutional consolidation of the University during a critical phase of growth.
  • Work environment with an educational, religious and social mission.
  • Possibility of professional growth along with the development of the institution.
  • Economic conditions and dedication to be defined according to profile, availability and responsibilities assumed.

How to apply

Interested persons should send the following documents to vacantes@alandalusia.es:

  • Updated resume
  • Brief letter of introduction explaining your interest in the position
  • Indication of time availability and work mode possible
  • References or relevant experienceif applicable

Recommended subject: Application for the Position of Executive Assistant to the Rector – Al-Andalusia Islamic University of Spain

May Allah ease the way for whoever seeks to contribute to the knowledge and service of the ummah.