{"id":210497,"date":"2026-06-11T12:20:26","date_gmt":"2026-06-11T12:20:26","guid":{"rendered":"https:\/\/alandalusia.es\/asistente-ejecutivo-rector\/"},"modified":"2026-06-12T10:02:55","modified_gmt":"2026-06-12T10:02:55","slug":"executive-assistant-to-the-president","status":"publish","type":"page","link":"https:\/\/alandalusia.es\/en\/executive-assistant-to-the-president\/","title":{"rendered":"Executive Assistant to the President"},"content":{"rendered":"
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Area<\/p>\n

Office of the President<\/p>\n<\/div><\/div><\/div>\n

Location<\/p>\n

Seville \u00b7 Hybrid<\/p>\n<\/div><\/div><\/div>\n

Direct dependence<\/p>\n

Rector \/ President<\/p>\n<\/div><\/div><\/div>\n

Published<\/p>\n

June 2026 - Incorporation to be agreed<\/p>\n<\/div><\/div><\/div>\n<\/div><\/div>\n

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The Al-Andalusia Islamic University of Spain is looking for an Executive Assistant to the President<\/strong> to directly assist the Office of the President with scheduling, meeting preparation, task tracking, internal communication, administrative support, and coordination of institutional matters.<\/p>\n

The successful candidate will work directly with the President and collaborate with the institution\u2019s various departments to ensure the smooth, efficient, and professional management of the President\u2019s Office\u2019s daily operations.<\/p>\n

This is a position of high trust whose role is to organize, facilitate, keep track of, prepare, coordinate, and follow up on matters that fall directly under the Office of the President.<\/p>\n

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Profile required<\/strong><\/p>\n

We are looking for an organized, reliable, and discreet individual who is committed to Al-Andalusia\u2019s mission. We are not simply seeking an administrative assistant, but rather someone with the ability to provide executive support, facilitate internal communication, track tasks, and demonstrate institutional sensitivity.<\/p>\n<\/div><\/div><\/div>\n<\/div><\/div>\n

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Main functions<\/h3>\n
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  • Organize and keep the Rector\u2019s schedule up to date: meetings, calls, institutional visits, and daily priorities.<\/li>\n
  • Prepare materials before each meeting; take internal notes and record agreements as requested.<\/li>\n
  • Track commitments, pending tasks, and the people responsible for them.<\/li>\n
  • Serve as a liaison for communication between the President and the various departments.<\/li>\n
  • Convey messages and instructions from the Rector; collect and present information in an organized manner.<\/li>\n
  • Keep an up-to-date list of tasks related to the Office of the President and keep track of deadlines and commitments.<\/li>\n
  • Draft letters, emails, or institutional communications.<\/li>\n
  • Organize digital files, documents, and relevant contacts for the Office of the President.<\/li>\n
  • Coordinate meetings with universities, organizations, foundations, and donors.<\/li>\n
  • Confirm the attendees, times, and location or link for each meeting.<\/li>\n
  • Coordinate travel, transportation, or accompaniment as needed.<\/li>\n
  • Forward inquiries, requests, or issues to the appropriate person.<\/li>\n
  • Coordinate with the General Secretariat regarding the safekeeping of official documents, as appropriate.<\/li>\n
  • Support the Rector's participation in academic, institutional, and fundraising events.<\/li>\n<\/ul>\n<\/div><\/div><\/div>\n

    Requirements<\/h3>\n
      \n
    • Discretion, confidentiality, and institutional loyalty.<\/li>\n
    • Excellent personal organization and follow-through skills.<\/li>\n
    • Good written Spanish; clear and respectful communication.<\/li>\n
    • Attention to detail and punctuality in meeting deadlines.<\/li>\n
    • Proficiency with digital tools: Gmail, Google Calendar, Google Drive, Google Docs, Google Sheets, Zoom, and task management platforms.<\/li>\n
    • Ability to organize files, contacts, meetings, and communications effectively.<\/li>\n
    • Ability to work with different departments within the organization.<\/li>\n
    • Commitment to the mission and values of the University.<\/li>\n<\/ul>\n<\/div><\/div><\/div>\n<\/div><\/div>\n
      \n

      The following will be valued<\/h3>\n
        \n
      • Previous experience as an executive assistant, administrative assistant, or administrative coordinator.<\/li>\n
      • Functional level of English.<\/li>\n
      • Knowledge of Arabic.<\/li>\n
      • Experience in educational, university, religious, or institutional settings.<\/li>\n
      • Ability to draft emails, messages, and institutional documents.<\/li>\n
      • Sensitivity to the Islamic, academic, and social mission of Al-Andalusia.<\/li>\n<\/ul>\n<\/div><\/div><\/div>\n

        Desired competencies<\/h3>\n
        Discretion and confidentiality<\/span>Institutional loyalty<\/span>Personal organization<\/span>Tracking capability<\/span>Clear communication<\/span>Attention to detail<\/span>Responsible Initiative<\/span>Ability to prioritize<\/span>Punctuality<\/span>Maturity in dealing with others<\/span>Flexibility<\/span>Islamic sensibilities<\/span>I work in various fields<\/span><\/div>\n<\/div><\/div><\/div>\n<\/div><\/div>\n
        \n

        What we offer<\/h3>\n
          \n
        • Joining a pioneering Islamic university project in Spain and in the Spanish-speaking world.<\/li>\n
        • Close and direct collaboration with the president and the institution's leadership.<\/li>\n
        • Contributing to the institutional consolidation of the University during a critical phase of growth.<\/li>\n
        • Work environment with an educational, religious and social mission.<\/li>\n
        • Possibility of professional growth along with the development of the institution.<\/li>\n
        • Economic conditions and dedication to be defined according to profile, availability and responsibilities assumed.<\/li>\n<\/ul>\n<\/div><\/div><\/div>\n<\/div><\/div>\n
          \n

          How to apply<\/h3>\n

          Interested persons should send the following documents to vacantes@alandalusia.es<\/strong>:<\/p>\n

            \n
          • Updated resume<\/strong><\/li>\n
          • Brief letter of introduction<\/strong> explaining your interest in the position<\/li>\n
          • Indication of time availability<\/strong> and work mode possible<\/li>\n
          • References or relevant experience<\/strong>if applicable<\/li>\n<\/ul>\n

            Recommended subject:<\/strong> Application for the Position of Executive Assistant to the Rector \u2013 Al-Andalusia Islamic University of Spain<\/p>\n

            May Allah ease the way for whoever seeks to contribute to the knowledge and service of the ummah.<\/em><\/p>\n<\/div><\/div><\/div>\n<\/div><\/div>","protected":false},"excerpt":{"rendered":"","protected":false},"author":0,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_joinchat":[],"footnotes":""},"class_list":["post-210497","page","type-page","status-publish","hentry"],"_hostinger_reach_plugin_has_subscription_block":false,"_hostinger_reach_plugin_is_elementor":false,"_links":{"self":[{"href":"https:\/\/alandalusia.es\/en\/wp-json\/wp\/v2\/pages\/210497","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/alandalusia.es\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/alandalusia.es\/en\/wp-json\/wp\/v2\/types\/page"}],"replies":[{"embeddable":true,"href":"https:\/\/alandalusia.es\/en\/wp-json\/wp\/v2\/comments?post=210497"}],"version-history":[{"count":2,"href":"https:\/\/alandalusia.es\/en\/wp-json\/wp\/v2\/pages\/210497\/revisions"}],"predecessor-version":[{"id":210507,"href":"https:\/\/alandalusia.es\/en\/wp-json\/wp\/v2\/pages\/210497\/revisions\/210507"}],"wp:attachment":[{"href":"https:\/\/alandalusia.es\/en\/wp-json\/wp\/v2\/media?parent=210497"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}